The Foundation for Teaching Economics (FTE) is seeking an experienced, take charge professional with ability to manage administration and logistics to support the FTE’s mission of providing professional development and educational programs to high school teachers and students across the nation.
The program event manager will assist with coordination of 12 – 20 programs per year, with most programs running on university campuses during the summer. This position will also provide administrative assistance to the Executive Director.
The program event manager should have a love for event management, be a quick learner, provide outstanding customer service, be an enthusiastic professional and be able to build relationships with internal and external customers. Having experience with summer enrichment programs for minors and/or professional development conferences is helpful.
This is a full-time position that reports to the Executive Director and is based on Washington, D.C.
Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs and ensure appropriate décor to meet the quality expectations of the participants.
Conduct research and find resources/sites to help staff make decisions about event possibilities.
Serve as liaison with vendors on program-related matters.
Prepare/plan event logistic information for program staff (hotel reservations, directions, schedules, etc.)
Manage participant (teacher) registration process, including the preparation of all orientation materials and answering questions.
Prepare name tags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
Close out all events as required.
Assist with preparing budgets and provide periodic progress reports to staff directors for each event project.
Keep track of event finances including check requests, invoicing and reporting.
Coordinate appointments and visits to view spaces and events scheduling.
Prepare and modify event contracts as requested.
Review techniques/ideas and propose new strategies for both increased effectiveness in planning process.
Serve as the “in-house” liaison between FTE telecommuting staff and TFAS office personnel.
Provide administrative support to the Executive Director: prepare correspondence, schedule meetings, etc.
Miscellaneous: photocopying, special projects, errands.
Order and maintain office supplies as needed.
Desire to excel and further the FTE’s mission
Excellent communication skills in writing, proof reading skills and speaking
Ability to manage multiple projects and work assignments with a variety of staff
Excellent interpersonal skills both in person and by phone with high professionalism
Fantastic customer service ethic and high expectations for quality
Bachelor’s degree preferred; significant work experience can substitute for the degree
Experience coordinating special events
Proficient in using the latest versions of Microsoft Word, Excel, PowerPoint, Access and mail merges; email and web searches
Basic understanding of social media applications
Proficiency in a Windows-based computer environment for creation of documents, database management and access etc.
Ability to work efficiently in an independent setting with minimal supervision
Ability to manage relationships with partner organizations via phone, written and face-to-face meetings
Ability to meet deadlines and occasionally work under pressure
Flexibility to undertake new projects as assigned
Ability to think creatively and implement new ideas
Previous experience with the FTE’s Economics for Leaders program is helpful but not necessary
Personal Characteristics Desired
The person in this position must be organized and flexible; able to exercise initiative, accept and learn from correction; be attentive to detail; demonstrate a positive attitude; and work within a loosely structured environment with minimal supervision. FTE seeks individuals who are team players.
This is a permanent position with a nonprofit foundation. The position is based in Washington, D.C. and office hours are generally 8:30 a.m. – 5:30 p.m. Because of the nature of the FTE business cycle this position is sometimes called to work weekends and/or more than 40 hours per week.